Fully Funded
UN Volunteers: Programme Administrative Assistant
Share on
Opportunity Type
Internship
Fully Funded
Description
UNITAD is the Investigative Team mandated by Security Council resolution 2379 (2017) to support domestic efforts to hold ISIL (Da’esh) accountable their crimes by collecting, preserving, and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity, and genocide committed by the terrorist group ISIL (Da’esh) in Iraq.
Reflecting the global impact and reach of ISIL terrorist activities, as well as its extensive recruitment of foreign terrorist fighters, the Council has also requested the Special Adviser and Head of UNITAD to promote throughout the world, accountability for acts that may amount to war crimes, crimes against humanity or genocide committed by ISIL, and work with survivors to ensure their interests in achieving accountability are fully recognized.
Eligibilities
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Required degree level:
- Bachelor’s degree in a relevant area: Business administration, Finance, or management;
- At least 3 years of professional work experience at the national and/or international level in programme administration, grants management, and/or finance is required. Prior experience in the UN or other international organizations is an advantage.
Experience:
- 36 Months required
- Experience administering donor funded projects, web-based databases, and funding trackers is required.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious leaders and youth organizations, and authorities at different levels;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Sound security awareness;
- Have affinity with or interest in issue surrounding mass atrocity crimes, stabilization, and volunteerism as a mechanism for durable development, and the UN System.
Language skills:
- English(Mandatory), Level – Fluent
- Arabic(Optional), Level – Working Knowledge
Area of expertise:
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
Benefits
- A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).
- The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651.
- The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living.
Program Venue
Baghdad
Iraq
Eligible Regions
All Regions
Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, USA, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)
select_all_regions
Eligible Countries
Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d’Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, USA, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)
Application Process
Not yet registered in the UNV Talent Pool?
- First register your profile at https://vmam.unv.org/candidate/signup.
- Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
Already registered in the UNV Talent Pool?
- First update your profile at https://vmam.unv.org/candidate/profile.
- Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
ADDITIONAL INFORMATION
The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal.
Under the supervision of the Programme Management Officer, the UN Volunteer Programme Administrative Assistant will:
- Assist the Programme Management Officer and the Associate Programme Management Officer in administering the daily operations of the Programme Management Unit (PMU) and the UNITAD Trust Fund;
- Ensure close liaison with Logistics/Administrative/Finance/Human Resources units as necessary and appropriate;
- Prepare all required documents for the purchase of goods/services and coordinate closely with Mission Support Coordination Office (MSCO);
- Follow up on the status of purchase of goods/services and delivery with MSCO and Procurement Service and update on a regular basis the PMU and the receiving unit/end user;
- Coordinate with the Finance Unit on the preparation of financial reports for donor reporting;
- Coordinate and liaise with Finance unit and Human Resource for budget tracking and ensuring timely and accurate disbursements of funds;
- Support in drafting ToRs and follow up with the Human Resources on ongoing recruitments;
- Maintains administrative records, trackers, and databases for the PMU;
- Coordinates the Integrated Planning Management and Reporting (UPMR) on UMOJA and/or similar UN and donor databases and project management systems;
- Ensure compliance with UN and donor regulations in the work of the PMU;
- Provide support and assistance to field visits when required;
- Schedule and organise section staff meetings as requested;
- Identify and analyse problems regarding the administration of extrabudgetary projects and propose solutions;
- Perform other duties as required.
Share on
Fully Funded
UN Volunteers: Programme Administrative Assistant
Share on
Opportunity Type
Internship
Full Time
Description
UNITAD is the Investigative Team mandated by Security Council resolution 2379 (2017) to support domestic efforts to hold ISIL (Da’esh) accountable their crimes by collecting, preserving, and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity, and genocide committed by the terrorist group ISIL (Da’esh) in Iraq.
Reflecting the global impact and reach of ISIL terrorist activities, as well as its extensive recruitment of foreign terrorist fighters, the Council has also requested the Special Adviser and Head of UNITAD to promote throughout the world, accountability for acts that may amount to war crimes, crimes against humanity or genocide committed by ISIL, and work with survivors to ensure their interests in achieving accountability are fully recognized.
Eligibilities
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Required degree level:
- Bachelor’s degree in a relevant area: Business administration, Finance, or management;
- At least 3 years of professional work experience at the national and/or international level in programme administration, grants management, and/or finance is required. Prior experience in the UN or other international organizations is an advantage.
Experience:
- 36 Months required
- Experience administering donor funded projects, web-based databases, and funding trackers is required.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious leaders and youth organizations, and authorities at different levels;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Sound security awareness;
- Have affinity with or interest in issue surrounding mass atrocity crimes, stabilization, and volunteerism as a mechanism for durable development, and the UN System.
Language skills:
- English(Mandatory), Level – Fluent
- Arabic(Optional), Level – Working Knowledge
Area of expertise:
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
Benefits
- A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).
- The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651.
- The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living.
Program Venue
Baghdad
Eligible Regions
All Regions
Eligible Countries
Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, USA, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)
Application Process
Not yet registered in the UNV Talent Pool?
- First register your profile at https://vmam.unv.org/candidate/signup.
- Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
Already registered in the UNV Talent Pool?
- First update your profile at https://vmam.unv.org/candidate/profile.
- Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
ADDITIONAL INFORMATION
The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal.
Under the supervision of the Programme Management Officer, the UN Volunteer Programme Administrative Assistant will:
- Assist the Programme Management Officer and the Associate Programme Management Officer in administering the daily operations of the Programme Management Unit (PMU) and the UNITAD Trust Fund;
- Ensure close liaison with Logistics/Administrative/Finance/Human Resources units as necessary and appropriate;
- Prepare all required documents for the purchase of goods/services and coordinate closely with Mission Support Coordination Office (MSCO);
- Follow up on the status of purchase of goods/services and delivery with MSCO and Procurement Service and update on a regular basis the PMU and the receiving unit/end user;
- Coordinate with the Finance Unit on the preparation of financial reports for donor reporting;
- Coordinate and liaise with Finance unit and Human Resource for budget tracking and ensuring timely and accurate disbursements of funds;
- Support in drafting ToRs and follow up with the Human Resources on ongoing recruitments;
- Maintains administrative records, trackers, and databases for the PMU;
- Coordinates the Integrated Planning Management and Reporting (UPMR) on UMOJA and/or similar UN and donor databases and project management systems;
- Ensure compliance with UN and donor regulations in the work of the PMU;
- Provide support and assistance to field visits when required;
- Schedule and organise section staff meetings as requested;
- Identify and analyse problems regarding the administration of extrabudgetary projects and propose solutions;
- Perform other duties as required.
Share on
Fully Funded
UN Volunteers: Programme Administrative Assistant
Share on
Opportunity Type
Internship
Paid
Description
UNITAD is the Investigative Team mandated by Security Council resolution 2379 (2017) to support domestic efforts to hold ISIL (Da’esh) accountable their crimes by collecting, preserving, and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity, and genocide committed by the terrorist group ISIL (Da’esh) in Iraq.
Reflecting the global impact and reach of ISIL terrorist activities, as well as its extensive recruitment of foreign terrorist fighters, the Council has also requested the Special Adviser and Head of UNITAD to promote throughout the world, accountability for acts that may amount to war crimes, crimes against humanity or genocide committed by ISIL, and work with survivors to ensure their interests in achieving accountability are fully recognized.
Eligibilities
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Required degree level:
- Bachelor’s degree in a relevant area: Business administration, Finance, or management;
- At least 3 years of professional work experience at the national and/or international level in programme administration, grants management, and/or finance is required. Prior experience in the UN or other international organizations is an advantage.
Experience:
- 36 Months required
- Experience administering donor funded projects, web-based databases, and funding trackers is required.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious leaders and youth organizations, and authorities at different levels;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Sound security awareness;
- Have affinity with or interest in issue surrounding mass atrocity crimes, stabilization, and volunteerism as a mechanism for durable development, and the UN System.
Language skills:
- English(Mandatory), Level – Fluent
- Arabic(Optional), Level – Working Knowledge
Area of expertise:
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
Benefits
- A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).
- The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651.
- The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living.
Program Venue
Baghdad
Eligible Regions
All Regions
Eligible Countries
Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, USA, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)
Application Process
Not yet registered in the UNV Talent Pool?
- First register your profile at https://vmam.unv.org/candidate/signup.
- Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
Already registered in the UNV Talent Pool?
- First update your profile at https://vmam.unv.org/candidate/profile.
- Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
ADDITIONAL INFORMATION
The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal.
Under the supervision of the Programme Management Officer, the UN Volunteer Programme Administrative Assistant will:
- Assist the Programme Management Officer and the Associate Programme Management Officer in administering the daily operations of the Programme Management Unit (PMU) and the UNITAD Trust Fund;
- Ensure close liaison with Logistics/Administrative/Finance/Human Resources units as necessary and appropriate;
- Prepare all required documents for the purchase of goods/services and coordinate closely with Mission Support Coordination Office (MSCO);
- Follow up on the status of purchase of goods/services and delivery with MSCO and Procurement Service and update on a regular basis the PMU and the receiving unit/end user;
- Coordinate with the Finance Unit on the preparation of financial reports for donor reporting;
- Coordinate and liaise with Finance unit and Human Resource for budget tracking and ensuring timely and accurate disbursements of funds;
- Support in drafting ToRs and follow up with the Human Resources on ongoing recruitments;
- Maintains administrative records, trackers, and databases for the PMU;
- Coordinates the Integrated Planning Management and Reporting (UPMR) on UMOJA and/or similar UN and donor databases and project management systems;
- Ensure compliance with UN and donor regulations in the work of the PMU;
- Provide support and assistance to field visits when required;
- Schedule and organise section staff meetings as requested;
- Identify and analyse problems regarding the administration of extrabudgetary projects and propose solutions;
- Perform other duties as required.
Share on
Fully Funded
Opening Date
UN Volunteers: Programme Administrative Assistant
FUNDING TYPE
Description
UNITAD is the Investigative Team mandated by Security Council resolution 2379 (2017) to support domestic efforts to hold ISIL (Da’esh) accountable their crimes by collecting, preserving, and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity, and genocide committed by the terrorist group ISIL (Da’esh) in Iraq.
Reflecting the global impact and reach of ISIL terrorist activities, as well as its extensive recruitment of foreign terrorist fighters, the Council has also requested the Special Adviser and Head of UNITAD to promote throughout the world, accountability for acts that may amount to war crimes, crimes against humanity or genocide committed by ISIL, and work with survivors to ensure their interests in achieving accountability are fully recognized.
BENIFITS
- A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).
- The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651.
- The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living.
Eligibilities
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Required degree level:
- Bachelor’s degree in a relevant area: Business administration, Finance, or management;
- At least 3 years of professional work experience at the national and/or international level in programme administration, grants management, and/or finance is required. Prior experience in the UN or other international organizations is an advantage.
Experience:
- 36 Months required
- Experience administering donor funded projects, web-based databases, and funding trackers is required.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious leaders and youth organizations, and authorities at different levels;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Sound security awareness;
- Have affinity with or interest in issue surrounding mass atrocity crimes, stabilization, and volunteerism as a mechanism for durable development, and the UN System.
Language skills:
- English(Mandatory), Level – Fluent
- Arabic(Optional), Level – Working Knowledge
Area of expertise:
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
For Further Queries:
Eligible Regions:
Program Venue:
APPLICATION PROCESS
Not yet registered in the UNV Talent Pool?
- First register your profile at https://vmam.unv.org/candidate/signup.
- Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
Already registered in the UNV Talent Pool?
- First update your profile at https://vmam.unv.org/candidate/profile.
- Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
