OpportunityInternship

UN Volunteers: Programme Support Assistant

Fully Funded

Time Left
00
Days
00
Hours
00
Minutes

UN Volunteers: Programme Support Assistant

Deadline
December 20, 2020
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Opportunity Type

Opportunity Type
Internship
Funding Type
Fully Funded

Description

Description

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

 

Working in support of the Regional Bureaus, the GPN also aims to provide rapid and integrated support to UNDP country offices, combining policy advice, technical expertise, financial resources, agile tools and procedures, and partnerships. Within the GPN, the Crisis Bureau guides UNDP’s corporate crisis and fragility-related strategies and vision for crisis prevention, response and recovery and lead corporate support in response to crisis. Support to country operations is coordinated by the Country Support Management Team (CSMT), working closely within the GPN, with the GPN Crisis and Fragility Policy and Engagement Team, the GPN SDG Integrator Team and GPN technical teams. The overall goal of the CSMT is to ensure strong, coherent and coordinated support to country offices (COs), as it relates to crisis and fragility, within the full spectrum of the GPN’s service offer. The CSMT steers the effective interaction of GPN Teams, Regional Bureau/Regional Hub and CO counterparts for integrated country support. It ensures that UNDP corporate support is provided before, during and after crises (in line with UNDP Standard Operating Procedures during the response phase). The CSMT aims to provide regular analytical updates in consultation with Regional Bureaus to support early warning and early action

Eligibilities

Eligibilities

Minimum age of applicants must be 25 years old, Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty station

 

Education:

 

At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required

 

Experience:

 

  • 24 Months Required
  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite

 

 

English(Mandatory), Level – Fluent

 

 Administration and administrative assistance

 

 

    • 2 years of administrative and operational management experience
    • Demonstrated client-facing roles and strong communication skills (required)
    • Experience in digital communications; (required)
      Expertise in leveraging internal communication tools to promote events and build brands
    • Demonstrated experience in using the MS Office 365 Suite

 

Driving license: No

 

Competencies values:

 

Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Benefits

Benefits

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).

 

The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living.

 

This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org.

 

Program Venue

Program Venue
New York
Program Country
USA

Eligible Regions

Eligible Regions

All Regions

Eligible Countries

Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)

Eligible Regions
select_all_regions

Eligible Countries

Eligible Countries
Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d’Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)

Application Process

Application Process

Not yet registered in the UNV Talent Pool?

 

 

Already registered in the UNV Talent Pool?

 

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal.

 

 

 

The Programme Support Volunteer will:

 

  • Process and support operations and travel logistics for the CSMT
  • Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
  • Provide administrative support to CSMT

 

Process and support operations and travel logistics for the CSMT

 

  • Manage virtual or in-person (when relevant) logistics for set-up, execution of events and meetings for the CSMT
  • Liase closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive airfare and DSA, and required visas, well in advance of meeting/mission dates; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent;
  • Process travel claims (F10/ER) of all above-mentioned UNDP and non-UNDP travelers;
  • Follow-up with HQ operations and travel support units to ensure that approvals of all related requisitions, POs and vouchers from HQ, RH and Country Offices are issued in a timely basis,
  • Maintain an updated and shareable mission plan in the relevant corporate format
  • Maintain an updated Travel Finances Tracking table
  • Provide other Operations support as needed

 

Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series

 

  • Identify future webinar topics
  • Facilitate communications between all webinar guests and moderators through Email and Microsoft Teams
  • Manage the webinar calendar
  • Organize and run all webinar prep calls
  • Assist all webinar guests with any and all questions they have
  • Act as host for each webinar on Zoom
  • Run all presentations and visuals when applicable
  • Facilitate the Zoom chat box during the webinar
  • Manage all audio/visual settings during the webinar
  • Record each webinar
  • Prepare weekly and individual banners
  • Create calendar invitations
  • Design and send all promotional Mailchimp emails
  • Publish banners and announcements on Microsoft Teams
  • Upload videos to all libraries in a timely manner after each webinar
  • Publish the recording, the ppt and other resources on Microsoft Teams
  • Prepare the Q&A from the chatbot to be shared with the presenters
  • Write thank you email to all presenters
  • Aid in the evolution of the UNDP COVID-19 Webinar as it becomes a permanent knowledge-sharing tool within the UNDP; Work with the Head of CSMT to strategize and implement new aspects of the webinar as it evolves into a new form within the Communities of Practice within UNDP

 

Provide administrative support to CSMT

 

  • Liaise with the ICT for email creation requests (follow-up, troubleshooting, etc)
  • Produce and distribute NTFs, memos, minutes of meetings related to procurement process or any other related processes;
  • Coordinate the participants lists for trainings and workshops organized by the SURGE Academy: send registration form, follow up for submission of documents registration, draft Invitation Letters and Release Agreements for SURGE advisors, follow up the signature process, etc
  • Electronically file all relevant documents in Sharepoint/MS Teams libraries
  • Set up meetings and calendar invites for the CSMT
  • Support the internal communication in the team and prepare minutes of the meeting and share with the team

Fully Funded

Time Left
00
Days
00
Hours
00
Minutes

UN Volunteers: Programme Support Assistant

Deadline
December 20, 2020
dpp

Share on

Opportunity Type

Opportunity Type Type
Internship
Job Type
Full Time

Description

Description

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

 

Working in support of the Regional Bureaus, the GPN also aims to provide rapid and integrated support to UNDP country offices, combining policy advice, technical expertise, financial resources, agile tools and procedures, and partnerships. Within the GPN, the Crisis Bureau guides UNDP’s corporate crisis and fragility-related strategies and vision for crisis prevention, response and recovery and lead corporate support in response to crisis. Support to country operations is coordinated by the Country Support Management Team (CSMT), working closely within the GPN, with the GPN Crisis and Fragility Policy and Engagement Team, the GPN SDG Integrator Team and GPN technical teams. The overall goal of the CSMT is to ensure strong, coherent and coordinated support to country offices (COs), as it relates to crisis and fragility, within the full spectrum of the GPN’s service offer. The CSMT steers the effective interaction of GPN Teams, Regional Bureau/Regional Hub and CO counterparts for integrated country support. It ensures that UNDP corporate support is provided before, during and after crises (in line with UNDP Standard Operating Procedures during the response phase). The CSMT aims to provide regular analytical updates in consultation with Regional Bureaus to support early warning and early action

Eligibilities

Eligibilities

Minimum age of applicants must be 25 years old, Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty station

 

Education:

 

At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required

 

Experience:

 

  • 24 Months Required
  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite

 

 

English(Mandatory), Level – Fluent

 

 Administration and administrative assistance

 

 

    • 2 years of administrative and operational management experience
    • Demonstrated client-facing roles and strong communication skills (required)
    • Experience in digital communications; (required)
      Expertise in leveraging internal communication tools to promote events and build brands
    • Demonstrated experience in using the MS Office 365 Suite

 

Driving license: No

 

Competencies values:

 

Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Benefits

Benefits

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).

 

The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living.

 

This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org.

 

Program Venue

Program Venue
New York

Eligible Regions

Eligible Regions

All Regions

Eligible Countries

Eligible Countries

Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)

Application Process

Application Process

Not yet registered in the UNV Talent Pool?

 

 

Already registered in the UNV Talent Pool?

 

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal.

 

 

 

The Programme Support Volunteer will:

 

  • Process and support operations and travel logistics for the CSMT
  • Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
  • Provide administrative support to CSMT

 

Process and support operations and travel logistics for the CSMT

 

  • Manage virtual or in-person (when relevant) logistics for set-up, execution of events and meetings for the CSMT
  • Liase closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive airfare and DSA, and required visas, well in advance of meeting/mission dates; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent;
  • Process travel claims (F10/ER) of all above-mentioned UNDP and non-UNDP travelers;
  • Follow-up with HQ operations and travel support units to ensure that approvals of all related requisitions, POs and vouchers from HQ, RH and Country Offices are issued in a timely basis,
  • Maintain an updated and shareable mission plan in the relevant corporate format
  • Maintain an updated Travel Finances Tracking table
  • Provide other Operations support as needed

 

Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series

 

  • Identify future webinar topics
  • Facilitate communications between all webinar guests and moderators through Email and Microsoft Teams
  • Manage the webinar calendar
  • Organize and run all webinar prep calls
  • Assist all webinar guests with any and all questions they have
  • Act as host for each webinar on Zoom
  • Run all presentations and visuals when applicable
  • Facilitate the Zoom chat box during the webinar
  • Manage all audio/visual settings during the webinar
  • Record each webinar
  • Prepare weekly and individual banners
  • Create calendar invitations
  • Design and send all promotional Mailchimp emails
  • Publish banners and announcements on Microsoft Teams
  • Upload videos to all libraries in a timely manner after each webinar
  • Publish the recording, the ppt and other resources on Microsoft Teams
  • Prepare the Q&A from the chatbot to be shared with the presenters
  • Write thank you email to all presenters
  • Aid in the evolution of the UNDP COVID-19 Webinar as it becomes a permanent knowledge-sharing tool within the UNDP; Work with the Head of CSMT to strategize and implement new aspects of the webinar as it evolves into a new form within the Communities of Practice within UNDP

 

Provide administrative support to CSMT

 

  • Liaise with the ICT for email creation requests (follow-up, troubleshooting, etc)
  • Produce and distribute NTFs, memos, minutes of meetings related to procurement process or any other related processes;
  • Coordinate the participants lists for trainings and workshops organized by the SURGE Academy: send registration form, follow up for submission of documents registration, draft Invitation Letters and Release Agreements for SURGE advisors, follow up the signature process, etc
  • Electronically file all relevant documents in Sharepoint/MS Teams libraries
  • Set up meetings and calendar invites for the CSMT
  • Support the internal communication in the team and prepare minutes of the meeting and share with the team

Fully Funded

Time Left
00
Days
00
Hours
00
Minutes

UN Volunteers: Programme Support Assistant

Deadline
December 20, 2020
dpp

Share on

Opportunity Type

Opportunity Type
Internship
Intership Type
Paid

Description

Description

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

 

Working in support of the Regional Bureaus, the GPN also aims to provide rapid and integrated support to UNDP country offices, combining policy advice, technical expertise, financial resources, agile tools and procedures, and partnerships. Within the GPN, the Crisis Bureau guides UNDP’s corporate crisis and fragility-related strategies and vision for crisis prevention, response and recovery and lead corporate support in response to crisis. Support to country operations is coordinated by the Country Support Management Team (CSMT), working closely within the GPN, with the GPN Crisis and Fragility Policy and Engagement Team, the GPN SDG Integrator Team and GPN technical teams. The overall goal of the CSMT is to ensure strong, coherent and coordinated support to country offices (COs), as it relates to crisis and fragility, within the full spectrum of the GPN’s service offer. The CSMT steers the effective interaction of GPN Teams, Regional Bureau/Regional Hub and CO counterparts for integrated country support. It ensures that UNDP corporate support is provided before, during and after crises (in line with UNDP Standard Operating Procedures during the response phase). The CSMT aims to provide regular analytical updates in consultation with Regional Bureaus to support early warning and early action

Eligibilities

Eligibilities

Minimum age of applicants must be 25 years old, Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty station

 

Education:

 

At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required

 

Experience:

 

  • 24 Months Required
  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite

 

 

English(Mandatory), Level – Fluent

 

 Administration and administrative assistance

 

 

    • 2 years of administrative and operational management experience
    • Demonstrated client-facing roles and strong communication skills (required)
    • Experience in digital communications; (required)
      Expertise in leveraging internal communication tools to promote events and build brands
    • Demonstrated experience in using the MS Office 365 Suite

 

Driving license: No

 

Competencies values:

 

Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Benefits

Benefits

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).

 

The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living.

 

This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org.

 

Program Venue

Program Venue
New York

Eligible Regions

Eligible Regions

All Regions

Eligible Countries

Eligible Countries

Afghanistan, Albania, Algeria, Andorra, Argentina, Angola, Africa, Antigua and Barbuda, Armenia, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Canada, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Czechia, Denmark, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini (formerly Swaziland), Ethiopia, Fiji, Finland, France, Gabon, Gambia, Georgia, Germany, Ghana, Greece, Greenland, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hong Kong, Iceland, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montenegro, Morocco, Mozambique, Myanmar (formerly Burma), Namibia, Nauru, Nepal, Netherlands, New Zealand, Nicaragua, Niger, Nigeria, North Korea, North Macedonia (formerly Macedonia), Norway, Oman, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Korea, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Tunisia, Togo, Tonga, Trinidad and Tobago, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, UAE, UK, Uruguay, Uzbekistan, Vanuatu, Vatican City (Holy See), Venezuela, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe, Hungary, Cook Island, Congo (Republic)

Application Process

Application Process

Not yet registered in the UNV Talent Pool?

 

 

Already registered in the UNV Talent Pool?

 

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal.

 

 

 

The Programme Support Volunteer will:

 

  • Process and support operations and travel logistics for the CSMT
  • Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
  • Provide administrative support to CSMT

 

Process and support operations and travel logistics for the CSMT

 

  • Manage virtual or in-person (when relevant) logistics for set-up, execution of events and meetings for the CSMT
  • Liase closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive airfare and DSA, and required visas, well in advance of meeting/mission dates; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent;
  • Process travel claims (F10/ER) of all above-mentioned UNDP and non-UNDP travelers;
  • Follow-up with HQ operations and travel support units to ensure that approvals of all related requisitions, POs and vouchers from HQ, RH and Country Offices are issued in a timely basis,
  • Maintain an updated and shareable mission plan in the relevant corporate format
  • Maintain an updated Travel Finances Tracking table
  • Provide other Operations support as needed

 

Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series

 

  • Identify future webinar topics
  • Facilitate communications between all webinar guests and moderators through Email and Microsoft Teams
  • Manage the webinar calendar
  • Organize and run all webinar prep calls
  • Assist all webinar guests with any and all questions they have
  • Act as host for each webinar on Zoom
  • Run all presentations and visuals when applicable
  • Facilitate the Zoom chat box during the webinar
  • Manage all audio/visual settings during the webinar
  • Record each webinar
  • Prepare weekly and individual banners
  • Create calendar invitations
  • Design and send all promotional Mailchimp emails
  • Publish banners and announcements on Microsoft Teams
  • Upload videos to all libraries in a timely manner after each webinar
  • Publish the recording, the ppt and other resources on Microsoft Teams
  • Prepare the Q&A from the chatbot to be shared with the presenters
  • Write thank you email to all presenters
  • Aid in the evolution of the UNDP COVID-19 Webinar as it becomes a permanent knowledge-sharing tool within the UNDP; Work with the Head of CSMT to strategize and implement new aspects of the webinar as it evolves into a new form within the Communities of Practice within UNDP

 

Provide administrative support to CSMT

 

  • Liaise with the ICT for email creation requests (follow-up, troubleshooting, etc)
  • Produce and distribute NTFs, memos, minutes of meetings related to procurement process or any other related processes;
  • Coordinate the participants lists for trainings and workshops organized by the SURGE Academy: send registration form, follow up for submission of documents registration, draft Invitation Letters and Release Agreements for SURGE advisors, follow up the signature process, etc
  • Electronically file all relevant documents in Sharepoint/MS Teams libraries
  • Set up meetings and calendar invites for the CSMT
  • Support the internal communication in the team and prepare minutes of the meeting and share with the team

Fully Funded

Opening Date

January 1, 1970
Time Left
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UN Volunteers: Programme Support Assistant

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FUNDING TYPE

Fully Funded
Fully Funded

Description

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

 

Working in support of the Regional Bureaus, the GPN also aims to provide rapid and integrated support to UNDP country offices, combining policy advice, technical expertise, financial resources, agile tools and procedures, and partnerships. Within the GPN, the Crisis Bureau guides UNDP’s corporate crisis and fragility-related strategies and vision for crisis prevention, response and recovery and lead corporate support in response to crisis. Support to country operations is coordinated by the Country Support Management Team (CSMT), working closely within the GPN, with the GPN Crisis and Fragility Policy and Engagement Team, the GPN SDG Integrator Team and GPN technical teams. The overall goal of the CSMT is to ensure strong, coherent and coordinated support to country offices (COs), as it relates to crisis and fragility, within the full spectrum of the GPN’s service offer. The CSMT steers the effective interaction of GPN Teams, Regional Bureau/Regional Hub and CO counterparts for integrated country support. It ensures that UNDP corporate support is provided before, during and after crises (in line with UNDP Standard Operating Procedures during the response phase). The CSMT aims to provide regular analytical updates in consultation with Regional Bureaus to support early warning and early action

BENIFITS

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three).

 

The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,651. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living.

 

This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org.

 

Eligibilities

Minimum age of applicants must be 25 years old, Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty station

 

Education:

 

At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required

 

Experience:

 

  • 24 Months Required
  • 2 years of administrative and operational management experience
  • Demonstrated client-facing roles and strong communication skills (required)
  • Experience in digital communications; (required)
  • Expertise in leveraging internal communication tools to promote events and build brands
  • Demonstrated experience in using the MS Office 365 Suite

 

 

English(Mandatory), Level – Fluent

 

 Administration and administrative assistance

 

 

    • 2 years of administrative and operational management experience
    • Demonstrated client-facing roles and strong communication skills (required)
    • Experience in digital communications; (required)
      Expertise in leveraging internal communication tools to promote events and build brands
    • Demonstrated experience in using the MS Office 365 Suite

 

Driving license: No

 

Competencies values:

 

Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

For Further Queries:

Eligible Regions:

Program Venue:

It will be held in New York.

APPLICATION PROCESS

Not yet registered in the UNV Talent Pool?

 

 

Already registered in the UNV Talent Pool?

 

Applications will be closed at:
December 20, 2020
please read the FAQs while completing your application.
December 20, 2020
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