Description of task

Under the administration of the Programme Specialist – Adolescent and Youth (A&Y) and overall supervision of the Deputy Representative, this position is responsible for providing general support to the A&Y unit to manage its development programming and reporting requirements. She will provide programmatic, methodological and economic support to the A&Y team. The incumbent will be answerable for supporting UNFPA associates, including Development Partners, synchronizing the efforts of different Implementing Partners (IP), executing the monitoring and valuation vital for the A&Y programme, including providing evidence for benefactor reporting and other products that participate in evidence-based, critical investigation of UNFPA’s A&Y programming, in all pretentious regions. This position also ensures that UNFPA’s reporting requirements at the CO- including financial reporting are met. The Programme Analyst- A&Y is probable to cooperate carefully with SRHR and GBV teams where needed.

Major Responsibilities

Results-Based Project Management

• Contribute fundamentally to the growth and administration of projects for adolescents and youth living in Bangladesh in line with UNFPA policies and procedures and budgetary regulations.
• Ensure the timely development of results-based work plans (WPs) and all other related annual and quarterly documents relevant to the A&Y development projects, consistent with UNFPA’s overall development programming.
• Identify procurement needs and prepare procurement plans with distribution lists of equipment and supplies and ensure necessary follow-up to facilitate timely and efficient delivery.
• In collaboration with the Finance and Administrative officer, analyze programme and financial expenditure status, recommend appropriate adjustments together with support from the UNPA Country Office.
• Liaise with IPs (Implementing Partners), including with all project personnel, other government counterparts, relevant clusters and UN agencies to identify implementation/management bottlenecks and coordinate the actions to overcome them.
• Support the implementation of project/programme activities under direct UNFPA execution (DEX), such as coordination of research/studies, facilitation of consultants’ work and field visits.
• Advance the A&Y unit’s engagement in innovative programming and utilizing technology to advance existing programmes.

Capacity Development

• Provide technical advice and support to relevant project staff of national IPs and meet the priority capacity development needs to enhance the skills required for implementing interventions and developing, monitoring and coordinating work plans.
• Plan/conduct appropriate trainings for relevant staff of IPs and ensure IP staff knowledge and skills levels are of a high standard to implement projects falling under the A&Y umbrella.
• Ensure overall quality project implementation by contributing significantly to design, management, and supervision of effective trainings, orientation sessions and other capacity building programmes for different categories of stakeholders.

Monitoring and Evaluation

• Work in close collaboration with the A&Y unit to monitor project implementation to identify best practices as well as constraints, and in case of constraints recommend solutions to overcome them.
• Quality check all M&E reports and forms for submission every quarter together with the quarterly fund request forms.
• Participate in quarterly periodic project review meetings to assess progress made, challenges, and planned interventions and share notes with the A&Y unit in the CO and sub-offices.
• In collaboration with the Monitoring and Evaluation Unit, collect and analyse data/information from the projects and draft relevant quarterly/annual reports and donor reports.
• Ensure the timely reporting requirements of all Development Partners, including the participation of reports, review of reports received from districts and finalization of documents subsequent to input from mid and senior management.

Communication, Knowledge Management and Partnerships

• Maintain collaborative relationships with all IPs and external stakeholders, as relevant for UNFPA’s programmes and represent UNFPA at coordination/cluster meetings upon request.
• Establish and maintain strong relations with relevant UN agencies to ensure synergies in project interventions.
• Ensure knowledge management by documenting good practices, challenges and responses and sharing these with all relevant programmes of the A&Y unit in the CO.
• Support the Programme Specialist (A&Y), in drafting periodic documentation and dissemination of project processes, lessons learnt, and best practices internally and externally as required.
• Assist in future advocacy and resource mobilization efforts of the Country Office by preparing relevant documentation, i.e. project summaries, concept notes, speeches, donor profiles, and participating in donor meetings and public information events.

Other corporate tasks

• Collaborate with all relevant programmes of the UNFPA Country Office to ensure teamwork and promote programmatic convergence.
• Analyze and interpret the political, social and economic environment in Bangladesh as relevant to A&Y and identify opportunities for UNFPA assistance and intervention.
• Support, organize and participate in missions from the UNFPA CO, donors, government officials and media to highlight A&Y issues in Bangladesh.
• Support the strengthening of donor relations by preparing and facilitating the development of concept notes, project proposals, reports, budgets, research documents, missions and small scale events.
• Any other relevant activities/responsibilities as assigned by the Supervisor, Representative and/or Deputy Representative.